Request to Rent

• Monday –Thursday - 8 am-10 pm
• Friday/Saturday/Sunday - 8 am-Midnight

Private Events, Corporate Meetings, and Conferences

• Based on a 4-hour minimum

• Wake Forest Town Resident/Business Owner - $200/hr

• Non-Wake Forest Town Resident - $350/hr

Cultural Organizations and Nonprofits (501c3)

• Based on a 4-hour minimum

• Wake Forest Cultural Organization - $100/hr

• Non-Wake Forest Cultural Organization - $150/hr 

All rentals include the following:

• Lead staff person (Monday-Friday business hours)
• 1 A/V Technician (if needed for sound/lighting/projector)
• Open flexible room design to accommodate your needs
• Use of facilities tables and chairs
• Use of 16’ x 32’ main stage
• Access to Staging Area for caterers which includes commercial refrigerator, sinks, counter space and ice machine (food prepping or cooking is not allowed in the staging area)
• Access to upstairs dressing rooms
• Convenient & free parking 

Non-Refundable Reservation Deposit

All reservations require a deposit of 25% of your total rental fees.

Refundable Damage Deposit

A refundable deposit is required for all rentals. The deposit will be refunded 10-20 business days after the event provided the facility did not suffer any damage during the event and rental time was not exceeded.

• $250 for events without alcohol
• $500 for events with alcohol

*The attendance number stated and approved by the Renaissance Centre Management on the rental worksheet, should be the maximum number of people anticipated during the event. Violations of the attendance number may result in the loss of fees and/or deposits; may cause an immediate termination of the rental due to overcrowding and safety violations; and could affect future ability to utilize Town facilities.

Mandatory Fees

• Room set-up fee - $100
  Cleaning fee - $200

Optional Add-Ons

• Dance Floor - $100

• Rentals with 151 or more guests - $50/hr

• Additional AV Technical Specialist (to be determined by Renaissance Centre staff) - $25/hr

• Wine and Beer - $250

• Liquor - $500

• Additional electrical requirements - Market Rate

Serving Alcohol

Require Wake Forest Police Officers
Two officers for a minimum of 3 hours. One additional officer if over 200 guests. Wake Forest Police Department contact information will be provided

Require a North Carolina ABC “Limited Special Occasion Permit”
The permit applicant must be present at the entire event and remain on-site for the duration of the event. Permit application information will be provided

Selling Food

All renters who will be selling tickets to the general public and serving food at the event fall under the category of “selling food”. The renter will need to apply for a “Temporary Food Establishment Permit” from the Wake County Environmental Services Department. Information about the application will be provided to renters planning such an event. 

Capacity

• Classroom A or Classroom B
  • Accommodates 8-10 with tables and chairs.
  • Accommodates 16 with chairs only.
• Classrooms A and B (Together)
  • Accommodates 20 with tables and chairs.
  • Accommodates 39 with chairs only.

Hourly Rates

NP/CAO = Nonprofit/Cultural Arts Organization; R = Resident of the Town of Wake Forest; NR = Non Resident of the Town of Wake Forest

After Hours Attendant required for rentals occurring outside of normal operating hours: M-F 8am-5pm

A fee of $20 may be assessed for NP/CAO, R/NR per hour if no other Renaissance Centre cultural programs are scheduled at that time.

All rentals are required to have a general liability insurance policy for $2,000,000 per occurrence which lists the Town of Wake Forest as additionally insured for the time the Renter will be occupying the Centre on the day of the event. This may be a new policy for the event, or an existing policy (i.e. personal homeowner or business policy).

A copy of the certificate of insurance must be provided to the Renaissance Centre 5 business days prior to the rental.